PERSONAL DATA PROCESSING INFORMATION

Since May 25, 2018, Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation, hereinafter referred to as “GDPR”) has been applicable in all European Union countries. In connection with the above, and out of concern for the protection of your personal data, we present the following information regarding the processing of personal data collected within the Softtutor Consulting Sp. z o.o. website.

DATA CONTROLLER, DATA PROTECTION OFFICER

The controller of your personal data is Softtutor Consulting Sp. z o.o. with its registered office in Warsaw, at ul. Puławska 433, 02-801 Warsaw, entered into the Register of Entrepreneurs kept by the District Court for the Capital City of Warsaw, 13th Commercial Division of the National Court Register (KRS) under number 0000907553, NIP: 9512083465.

Contact details of the Data Protection Officer:

• Postal address: ul. Puławska 433, 02-801 Warsaw;
• E-mail address: iodo@softtutor.com.pl
• Telephone number: +48 22 643 89 69.

You may contact the Data Protection Officer regarding all matters relating to the processing of your personal data by the controller and the exercise of your rights associated with this processing.

PURPOSES AND LEGAL BASES OF PROCESSING

We will process your personal data primarily in connection with the performance of a legal obligation incumbent on the data controller (Article 6(1)(c) of the GDPR) or in connection with the performance of tasks carried out by the data controller in the public interest or in the exercise of official authority vested in the controller (Article 6(1)(e) of the GDPR).

Your personal data may also be processed on the basis of your freely given consent; in such a case, you may withdraw your consent at any time (Article 6(1)(a) of the GDPR). However, the withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal. Withdrawal of consent or refusal to grant it will result in the data controller not processing your data for the purposes resulting from the consent.

Personal data may also be processed if it is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract (Article 6(1)(b) of the GDPR).

The information on the processing of personal data by Softtutor Consulting Spółka Sp. z o.o. applies, among others, to data received:

• via electronic forms,
• under contracts with clients (contact details only) in the scope of purchasing, sales, or marketing activities (e.g., as part of business meetings or correspondence, during conferences or other events, tenders, negotiations, etc.).

Personal data may be processed for the purposes of the recruitment process. Filling out the recruitment form is equivalent to consenting to the processing of personal data for the purposes of current and future recruitment processes conducted by Softtutor Consulting Sp. z o.o. on the basis of Article 6(1)(a) of the GDPR for a period not exceeding 24 months.

Softtutor Consulting Sp. z o.o. may receive contact details directly from the data subject (e.g., via electronic forms) or through other persons (e.g., from an employer, another employee, or another entity with whom the person permanently cooperates).

In the case of direct contact, you have full control over the scope of data provided to Softtutor Consulting Sp. z o.o.

If the data is shared by another person, Softtutor Consulting Sp. z o.o. usually collects only basic contact details related to professional activity, including: first name, last name, e-mail address, telephone number, position or job title, company, and possibly other data resulting from the contract or order in connection with which the contact person’s personal data is shared.

Personal data is processed by Softtutor Consulting Sp. z o.o. for the purposes specified below:

• performance of a contract or order
• employee recruitment
• business contacts
• newsletter
• answering inquiries
• media contact and promotion of activities, services, and products in the media
• compliance with the legal obligation to prepare and store documentation
• confirmation of performance of obligations, as well as establishing, pursuing, or defending against claims

You have the right to object to such processing of your personal data.

DATA RETENTION PERIOD

We will process your personal data for the duration of the task for which the personal data was collected, and subsequently, it will be stored in accordance with the provisions of the Act of July 14, 1983, on the National Archival Asset and Archives (Journal of Laws of 2018, item 217, as amended) and provisions issued on the basis of Article 6(2) of the aforementioned Act for a period not exceeding 24 months.

YOUR RIGHTS

In accordance with the provisions of the GDPR, you have the right to:

• access your data;
• rectify your data;
• erase your data;
• restrict the processing of your data;
• data portability;
• object (when the processing is based on the legitimate interest of the controller);
• withdraw consent (when the processing is based on consent).

The exercise of these rights depends on the conditions specified in the GDPR. In the event of a refusal to grant the request, you will receive a response with the justification for the refusal. In order to exercise your rights, please contact us in accordance with the information provided in the section “DATA CONTROLLER, DATA PROTECTION OFFICER”.

Cookies are small files saved and stored on your computer, tablet, or smartphone while you visit various websites on the Internet. A cookie typically contains the name of the website it comes from, the “lifetime” of the cookie (meaning how long it exists), and a randomly generated unique number used to identify the browser making the connection to the website.

In connection with providing the content of the website, Softtutor Consulting Sp. z o.o. uses cookies, i.e., information saved by servers on the user’s terminal device, which servers can read each time a connection is established from this terminal device. The information regarding cookies specified in this document also applies to other similar technologies used within our website.

Cookies are used for the purpose of adjusting the content of the website pages to user preferences and optimizing the use of websites; in particular, these files allow for:

• recognizing the website user’s device and properly displaying the website tailored to their individual needs,
• creating statistics that help understand how website users use the pages, which enables improving their structure and content,
• maintaining the website user’s session (after logging in), thanks to which the user does not have to re-enter their login and password on every subpage of the website,
• providing users with advertising content more tailored to their interests, both on the Website and, for example, within the Google advertising network (for more details, see: https://support.google.com).

The following types of cookies may be used within the Softtutor Consulting Sp. z o.o. website:

• “Strictly necessary” cookies, enabling the use of services available within the website, e.g., authentication cookies used for services that require authentication within the website;
• Security cookies, e.g., used to detect fraud or abuse in the scope of authentication within the website;
• Performance cookies, enabling the collection of information on how the website pages are used;
• “Functional” cookies, enabling the website to “remember” the settings selected by the user and personalize the user interface, e.g., regarding the selected language or region the user comes from, font size, website appearance, etc.;
• “Advertising” cookies, enabling the delivery of advertising content more tailored to users’ interests.

Automatically collected data is analyzed for statistical purposes using the standard Google Analytics solution. This tool does not provide data that allows for the identification of the User. Google’s privacy policy can be found at https://www.google.com/intl/en/policies/privacy/

In many cases, the software used to browse websites (web browser) allows for the storage of cookies on the user’s terminal device by default. Website users can change their cookie settings at any time. These settings can be changed, in particular, to block the automatic handling of cookies in the web browser settings or to inform the user every time they are placed on the website user’s device. Detailed information about the possibilities and ways of handling cookies is available in the software (web browser) settings. Failing to change the cookie settings means that they will be placed on the user’s terminal device, and therefore we will store information on the user’s terminal device and gain access to this information.

Disabling the use of cookies may cause difficulties in using certain services within our websites, particularly those requiring a login. However, disabling the option to accept cookies does not prevent you from reading or viewing the content published on the Softtutor Consulting Sp. z o.o. website, with the exception of content that requires logging in to access.

Cookies may be placed on the terminal device of the Softtutor Consulting Sp. z o.o. website user and subsequently used by advertisers, research companies, and multimedia application providers cooperating with the website.

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